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The Old Bylaws of the Novos Party

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These Bylaws are VOID

Please read: Novos

This is an example of an organization's bylaws. Their goals are different from ours but it should still serve as a good example for how the document should look.

Remember, our bylaws should reflect out goals and be compatible with our constitution.

(Please edit if and only if you are currently a member of Novos)

The Bylaws of the Novos Party

Article I - Membership

Section 1

Anyone interested in the stated objectives of Novos and is willing to abide by its constitution and bylaws is eligible to become a member.

Section 2

The membership dues shall be established by the Board of Directors.

Section 3

Each member shall have the right to cast one vote at the Annual Meeting of Novos and at any regular or special meeting of members of any motion that may be properly brought before such meeting, including the election of Officers and Directors.

Section 4

Membership dues shall be payable at the time of application and yearly thereafter.

Section 5

Should membership dues not be paid, a member so in default shall experience no consequences other than being removed from good standing.

Section 6

All memberships are nontransferable.

Section 7

Honorary membership may be conferred upon any individual by a majority vote of members present at an Annual Meeting. Honorary members shall be exempt from paying dues, such membership, of itself, does confer eligibility for voting and holding elective office.

Article II - Meetings

Section 1

Regular meetings of members shall be held at such times as decided by the Board of Directors.

Section 2

Meetings of members may be held via internet or as decided by the Board of Directors.

Section 3

Special business meetings of Novos may be called at any time by the President, Executive Board, or by any three (3) members. These may be held either separate from or in conjunction with a program or outing.

Section 4

The Annual Meeting shall be held at a date of the Board of Directors' choosing and shall also constitute the regular business meeting of Novos for that month. The Annual Meeting shall include the reports of any standing and special committees, the conferring of honorary memberships, the installation of Officers and Directors for the coming terms, and such other business as considered necessary.

Section 5

Notice of the Annual Meeting shall be given at least thirty (30) days before the date of the meeting. Notice of special meetings and regular meetings, at which Novos business is to be transacted shall be given at least seven (7) days before the date of the meeting. Such notice is given 1) via an electronic message directed to an e-mail address provided by the member, or 2) when deposited in the mail with postage thereon prepaid and directed to the members at the member's address as it appears on the record of members, or at such other address as the member may request in writing to the Secretary of Novos. Notice of such meetings may be published in the Novos newsletter or other regular publication, provided such publication is distributed via electronic mail or mailed according to the provisions stated herein above.

Section 6

Notice of a special meeting of members shall state the purpose or purposes for which the meeting is called.

Section 7

A quorum shall consist of at least twenty-five (25) voting Regular members in good standing or 20% of the entire voting Regular membership for any regular, special, or Annual Meeting.

Section 8

All nominations for Officers or Directors shall be made by the Nominating Committee, by a petition of at least twenty-five (25) voting Regular members or 20% of the entire voting Regular membership, or from the floor at the time of election.

Section 9

All Officers and Directors shall be elected by a majority of voting Regular members, consisting of at least a quorum, present at the meeting.

Article III - Officers and Directors: Terms and Limitations

Section 1

The Officers of Novos shall be the President, Vice President, Secretary, and Treasurer. They shall be elected and hold office for one year beginning January 1 of the year following the year in which they were elected.

Section 2

The Executive Board shall consist of at least five (5) members, including the four (4) elected Officers. The term of office of a Director shall be one (1) year, beginning January 1 of the year following the election of such Director, except that the nominating committee may recommend in selective cases a term of lesser or greater length, if such is deemed advisable to restore the principle of staggered terms.

Section 3

Only members in good standing, as herein defined, shall be eligible to be elected to any office or directorship or shall retain such position.

Section 4

If a vacancy occurs in the office of President, the Vice President automatically shall assume the presidency until his or her successor assumes office, and a new Vice President shall be elected at an early date by the full membership to serve the unexpired term. In case of vacancies in any other office or directorship, the President shall appoint a replacement, subject to the approval of the Executive Board, to serve until the full membership can elect a replacement to serve the unexpired term.

Section 5

Neither the President nor Vice President shall serve more than two (2) consecutive full terms in the same office. No member shall hold more than one (1) office on the Executive Board at the same time.

Section 6

If any Officer or Director is absent from three (3)consecutive Executive Board meetings, either regular or Special, and extending over a period of time of at least four (4) consecutive months, he or she may be subject to removal from said office or directorship by a majority vote at a regular or special business meeting of the full membership.

Section 7

Any Officer or Director can be removed from office for reasons of negligence, incompetence, or for actions judged not in the best interests of Novos. All members shall be notified at least seven (7) days prior to meeting for said purpose. At least 15% of all members eligible to vote must be present and at least two-thirds (2/3) of these must vote for removal. Upon removal, a replacement Officer or Director shall he elected by full membership.

Article IV - Officers: Power and Duties

Section I

The President shall direct and administer the affairs of Novos as its executive head, subject to constitutional restrictions herein stated or implied. He or she shall preside at all business meetings of the full membership and of the Executive Board. He or she shall appoint all committees, subject to approval by Executive Board.

Section 2

The Vice President shall assist the President in carrying out the latter's duties; he or she shall preside at meetings and perform such other duties delegated to the President in the event of the latter's absence. The Vice President shall succeed to the presidency should a vacancy arise. The unexpired term shall be completed.

Section 3

The Secretary shall keep a record of the proceedings of all business meetings of the full membership and of the Executive Board, maintain a permanent file of the Constitution and Bylaws, Articles of Incorporation and all amendments thereto, maintain a permanent file of other items of interest relating to the various activities of Novos, and perform such other similar duties of Novos as the Board shall request.

Section 4

The Treasurer shall have custody of Novos' finances and shall see to the prompt deposit of all moneys in the name of Novos and to the credit of the same in such depositories as designated by the Board. He or she shall disburse the funds of Novos as may be ordered by the Board, and shall be responsible for the accounting of all transactions and of the financial status of Novos.

Article V - Executive Board

Section 1

The Executive Board shall be responsible for guiding Novos. It shall make known to Novos its recommendations on policies to be followed, projects to he initiated or participated in, or resolutions to be adopted, for consideration by the full membership.

Section 2

Upon adoption of new projects or programs by the full membership, the Board shall be responsible for carrying out said projects or programs and shall have the power to commit the necessary moneys to implement them.

Section 3

The Board shall have the power to approve or disapprove all committee appointments by the President and all temporary appointments by the President for vacancies on the Executive Board.

Section 4

The Board shall hold business meetings on such dates and at such times and at such locations as suggested by the President and agreed to by a majority of members of the Board at its first regular meeting following the Annual Meeting of members.

Section 5

Special Meetings of the Board may be called by the President or any other two (2) members of the Board. Seven (7) days notice of such Special Board Meeting shall be given to each board member, plus a statement of the business to be transacted. At any such Special Board Meetings, any business may be transacted that might be transacted at any regular Board meeting.

Section 6

A quorum for any regular or special Board Meeting shall consist of at least three-fifths (3/5) of the Board. All motions shall be carried by a simple majority of Board members present.

Article VI - Nominating Committee

Section 1

The Board of Directors shall annually appoint, not later than two (2) months prior to the election, a Nominating Committee, to consist of no fewer than three (3) members. The names of the members of the Nominating Committee shall be made known to the members through Novos' newsletter or other publication, or by electronic mail, or by regular mail, or at a regular meeting of members, not later than fourteen (14) days after the Nominating Committee has been constituted. Any members of Novos may submit suggestions for nominations of Officers and Directors to the Nominating Committee.

Section 2

The Nominating Committee shall not consist entirely of members of the Board of Directors.

Section 3

The Nominating Committee shall nominate candidates for Officers and Directors to succeed those whose terms expire at a regular meeting of members, not later than one (1) month nor earlier than two (2) months prior to the Annual meeting.

Section 4

Nothing contained herein shall be constructed to prevent nominations of Officers and Directors from the floor at the Annual Meeting, or by petition of at least twenty-five (25) voting Regular members or 20% of the entire voting Regular membership.

Article VII - Other Committees

Section 1

The President shall designate such committees and appoint members to same, subject to the approval of the Executive Board, as shall be necessary to carry on the business and other activities of Novos.

Section 2

The Standing Committees shall be as follows and may include such other committees as may be constituted by the Board of Directors to carry out the functions of Novos:


Membership Committee

The Membership Committee shall keep Novos' membership records and shall conduct membership campaigns to enroll new members. It shall endeavor to retain those members who have become delinquent in the payment of their dues. Whenever possible, a Membership Committee composed of more than one individual should be formed. The work of the Committee should he shared among its members.


Program Committee

The Program Committee shall make all plans and arrangements for the regular meetings, except for matters relating to Novos business that may be transacted at such meetings. The Committee shall make arrangements for lectures, discussions, and such other events as may promote interest and appreciation of such topics as further the objectives of Novos.


Publications Committee

The Publications Committee shall publish, at least once a year, a bulletin or newsletter for the members of Novos and shall prepare any other publications helpful to Novos' program.

Article VIII - Financial Affairs

Section 1

Liquid assets will hereby refer to cash money and cash equivalents held by Novos capable of being reasonably liquidated and applied within five business days should the need arise.

Novos will not incur debts of any kind which would create a total payable debt greater than the current liquid assets of Novos without unanimous vote by the Board of Directors or vote of two-thirds (2/3) by members in good standing in which no less than one-fourth (1/4) of members in good standing have participated.

Section 2

The Treasurer shall record all disbursements of Novos.

Section 3

The fiscal year for Novos shall be the same as the calendar year. The Treasurer shall prepare a comprehensive report of the financial transactions of the past fiscal year and present same at the Annual Meeting. A committee appointed by the President and approved by the Executive Board shall audit this report prior to the Annual Meeting. The report of the Audit Committee shall also be presented at the Annual Meeting.

Article IX - Commitments

Novos shall not enter into any commitments binding upon its Chapters without written authorization from those Chapters, nor shall the Chapters, without written authorization by Novos, enter into any commitments binding upon Novos.

Article X - Discontinuance

Any Chapter may terminate its status as a Chapter of Novos upon six (6) months notice in writing to Novos, and Novos may terminate the status of any Chapter as a Chapter of Novos upon six (6) months notice, in writing, to this Chapter. In the event of such notice of termination by either the Chapter or Novos, the allocation of dues by Novos to the Chapter shall cease upon expiration of the six-month period. However, members of the Chapter shall remain members of Novos for the balance of the term for which dues have been paid.

Article XI

Bylaws may be amended by a vote of two-thirds (2/3) of members in good standing in which no less than one-fourth (1/4) of members in good standing have participated.

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